Accounting information

TABLE OF CONTENTS

• How to integrate your accounting software into the Flatpay Portal
• What data is exported to your accounting software
• Can i give my accountant access to the Flatpay Portal?
• Accounting FAQ

Flatpay allows you to seamlessly connect your POS system with Dinero or E-conomic, making bookkeeping easier and more accurate. Once connected, all revenue, fees, payouts, and attachments are automatically transferred to your accounting software overnight—saving you time and ensuring precise financial records.

How to integrate your accounting software into the Flatpay Portal

We currently offer integration of two prominent accounting softwares:

• E-conomic integration guide 
• Dinero integration guide

Reminder: Flatpay only sends transaction data starting from the day you set up the integration and cannot retrieve data from the last twelve months.

What data is exported to your accounting software

Flatpay sends your financial data to your accounting system automatically every night. 

Below is what gets sent:

• Revenue (POS only), which include: 
  Sales by different payment methods, refunds, tips, surcharge and VAT breakdown.
• Payouts, which include: 
  Total collected, fees, and net payout
• Supporting documents:
  Revenue entries include the daily Turnover report 
  Payout entries include the daily Payout report

Card fees are included automatically with the payout data. You don’t have to post them manually.

Cash rounding entries are automatically included; you can optionally set up a custom account for these.

Can i give my accountant access to the Flatpay Portal?

You absolutely can! See our guide on how to give your accountant access to the Flatpay Portal.

Accounting FAQ

Can Flatpay be integrated with other POS providers?

The short answer is yes. But please contact us, and we will investigate if it's possible or if it's more beneficial for your company to get a Flatpay POS system.

Does Flatpay create a voucher every night? 

A transfer to e-conomic will only occur if there are transactions to be recorded. If the turnover is 0 or no money has been paid out, no vouchers will be recorded.

Can one input the wrong account number?

The integration checks if you attempt to change account numbers via the portal. If you enter a non-existent account number, it will be flagged. It is possible to select an existing but incorrect account number, so it is the responsibility of the user to ensure accuracy.

Use of integration without Flatpay POS?

If you are not a POS customer with Flatpay, only the payout will be recorded. Recording turnover must be done manually or through another POS system.

Need Further Assistance?

If you encounter any issues with logging in or have further questions, please contact our support team at (+45) 88773939 or support@flatpay.dk. We are available 24/7.