How to generate your DATEV report (Germany)

Most German tax advisors do their clients’ bookkeeping in DATEV. They need your sales, fees, payouts and refunds in a file DATEV can read. Without one, someone retypes or reformats the data by hand, and that costs you time or an extra fee from your advisor.

The DATEV report gives you that file in one download. Here’s how to set it up.

What’s in the report

The report covers your card payments, fees, payouts, refunds and cash movements for the period you choose.

Step 1: Set up your account numbers (one time only)

DATEV needs each type of transaction booked to the right account. Your tax advisor decides which account numbers those are, based on your bookkeeping.

1. Ask your tax advisor which account numbers (SKR03 or SKR04) to use for sales, fees, payouts, refunds and cash.
2. In the Portal, go to Reports → All reports → DATEV / Kontenrahmen.
3. Choose SKR03 or SKR04.
4. All fields should be filled automatically. If not, contact your tax advisor for the numbers.
5. You can now choose the month and export the report as CSV.

Step 2: Send it to your tax advisor

Send the file to your tax advisor, or import it into DATEV yourself if you handle your own bookkeeping. It imports as it is, so you don’t need to edit anything first.

Good to know

• CSV only. The report is a CSV file.
• No extra cost. The DATEV report is included in your Flatpay POS.
• Future proof. Once you've entered your information once, the data stays for any future exports.

Something doesn’t look right?

If your tax advisor sees wrong bookings after the import, the account numbers in Step 1 are the first thing to check. Wrong numbers still create a file, but the transactions get booked to the wrong accounts. Ask your tax advisor to confirm the numbers, update them in the Portal, and download the report again.

Need help?

We’re happy to help you enter the account numbers in the Portal. Which numbers are correct for your books has to come from your tax advisor, as we can’t give tax advice.

Need help? Just call us on [phone number] or write to [email].